Design and Deploy Forms

Design and Deploy Forms

Eliminate costly paper processing while maintaining information integrity and increased security. Replacing thousands of existing paper-based
forms with easy-to-use online forms in PDF or HTML allows government agencies to more easily capture and process data from employees,
constituents, and other government agencies. Adobe form solutions deliver greater flexibility for agencies by providing full support for user-defined and industry-standard XML schemas, enabling
shorter form development time and easy integration with diverse enterprise applications. In addition, users gain a more positive experience by being able to download forms to their local computers to fill
in, comment on, digitally sign, and save copies for their records and then to reconnect to the Web to submit the form at their convenience.
The results are lower costs, faster integration of data within and across agencies, increased accuracy of data, and improved responsiveness to constituent requests for services. Automate Processes Maximize internal efficiencies and cost savings by integrating people and automating processes. Many critical government processes, such as routing forms for approval, involve data that is stored in one or more core business systems, and involve the interaction of people—agency staff and external constituents—who are not dedicated users of those systems.
With the Adobe Intelligent Document Platform, agencies use a rules- and roles-based approach to integrate people into automated workflows that support unique organizational policies and procedures. For example, payroll data provided by businesses can flow into government tax,
labor, and statistical systems. With Adobe solutions, governments can eliminate the bottlenecks and manual workarounds that prevent them from achieving their mission to serve people better.
Streamline Document Review Accelerate review cycles while protecting
document integrity. As documents are shared between departments and beyond the agency, paper-based document review and approval
processes become more difficult to manage. Adobe solutions address the need to protect the integrity of document content as it is processed by
tightly controlling access, yet ensure that content can be easily reviewed, commented on, approved, and archived.
Agencies can now provide their constituents with the ability to save documents locally, mark them up with intuitive commenting tools, and add digital signatures—all without requiring them to purchase any special software. The benefits of the Adobe solution include
reduction in review cycle times and enhanced information sharing.
Generate Customized Documents Gain self-service efficiency while retaining document diversity and compatibility. Agencies want to improve the quality and cost effectiveness of delivering constituent-facing documents by automating document generation processes. And they want a single solution to facilitate delivery of content from a variety of sources—all without limiting or compromising the rich variety of data
(such as text and graphics) in the source documents. Adobe solutions enable you to automatically extract information from enterprise and legacy systems and dynamically convert it into highquality, customized, personalized, and legally compliant documents for delivery through
print, e-mail, fax, or the Web. For example, an agency can generate a paper copy of a license for a constituent and an exact electronic copy for archiving from the same data and single PDF form. Everyone—constituent, agency staff, and supplier—gets the information they want in
the format that best meets their needs. “The Adobe solution is a
key element in enabling us to electronically
furnish constituents with everything they need in order to obtain a business licence, all in one place.” – Dennis Bird Director of business
information, Queensland Department of State Development